Presentations Portable. When you have to take a PowerPoint
presentation to another computer, there is always the worry that the
next computer may not have PowerPoint installed. But, Microsoft
includes a PowerPoint Viewer that can be used to display your
presentation on a computer that doesnít have the application
You use the Pack and Go feature of PowerPoint to pack up your
presentation and the viewer. This feature is also useful in
compressing a presentation so it will fit on your storage media.
In any case, you pack up your presentation by:
1. Open your PowerPoint presentation.
2. From the File menu, click Pack and Go.
3. Click Next.
4. Verify that Active Presentation is selected. Click Next.
5. Choose where to presentation should be copied to, such as your
floppy drive. Click Next.
6. Choose whether to include linked files and embedded fonts. Keep in
mind that if you select these options, the size of the presentation
will increase. Click Next.
7. If you are taking the presentation to a computer that doesn't have
PowerPoint installed, select Viewer for Microsoft Windows. Click Next.
8. Click Finish.
Your presentation is now packed and ready to go.
Copying From Excel Into
Word. There are several different ways that you can copy data from
Excel into Word. The method you choose will depend on the
functionality you want to retain once the data has been imported. For
example, if you do a simple copy and paste, you can edit the imported
Excel data as any other Word table. However, if you want to be able to
edit that data within Excel and have those changes updated
automatically in Word, you can do so by creating a dynamic link.
1. Open your Word document.
2. Open your Excel spreadsheet.
3. With Excel, select the cells you want to copy into Word.
4. From the Edit menu, click Copy.
5. Switch back to your Word document.
6. Place the insertion point where you want the data placed.
7. From the Edit menu, click Paste Special.
8. Select Microsoft Excel Worksheet Object.
9. Select the Paste Link radio button.
10. Click OK.
If you are
using a newer version of Excel, you can assign colours to the sheet
tabs in your spreadsheet. This is useful in grouping sheets that are
similar in function. For example, you may choose to have certain tab
sheets that are related displayed in blue.
First select your tab sheet by clicking on it to select a single tab.
To Select a range, click on the first and Shift-Click on the other end
of the range. To select non-adjacent tabs, hold the CTRL key down and
click on each tab desired. Or, select all tabs by right clicking
an individual tab and clicking the Select All Tabs option.
Once you have the necessary tabs selected, you can assign a specific
color. To do so, click Format, point to Sheet, and click Tab Color.
Select the color you want to assign to the tab or tabs and click OK.
Toys for MS Word. The program puts colorful icons around Word for easy
identification and accessing. It enhances some of the existing Word
features and you know which ones because the icons have been replaced
with a colorful one. For example, clicking the numbering and bullets
icons pops a fly-out menu open and you select from there. No more
burrowing through menus. Symbols and special characters each have
their own icon - click and the common symbols appear - you can
configure it as you like. Configuring the special characters for
foreign language use is easy. The icons are colour coded for easy
recognition - blue for filing, red for formatting, orange for
language, green for environment. The personal edition is free and free
of adware. Works with Word XP and 2003 and 2000 edition.
Off Hyperlinks in Word.
Microsoft Word is designed to make it very simple for us to create a
Word document. It even corrects spelling and grammatical errors as you
type. If you have ever typed in a URL or someoneís e-mail address, you
have more than likely seen Word take over and turn it into a hot
hyperlink. If you do not like this feature, you can easily turn it
In Office XP or Office 2003, click Tools menu - AutoCorrect Options.
Select the AutoFormat As You Type tab. Clear the check beside the
Internet and network paths as hyperlinks option. Click OK.
Reality is that people will usually judge you as uneducated when
they often see spelling mistakes in your writing. Spelling checkers
are now a must.
Spelling checkers are usually included with top word processors like
Microsoft Word, but you donít want to open Word just to type a small
memo or simple notes. Sometimes Notepad or WordPad are enough.
For a simple spellchecker, download a small utility called
tinySpell v1.3 and start up Notepad or WordPad. tinySpell is
compatible with all Windows versions, is freeware, and uses almost no
All you need to do is start tinySpell and type your notes or memos
from any word processor. If you make a spelling error, the program
will beep to alert you of the mistake. Just click on the application
on the system tray and it will give you word recommendations for
automatic spell change.
This app works not only on Notepad or Wordpad but on every word
processor in the Windows environment; it even works when typing from
Internet Explorer, Opera, or Firefox.
With tinySpell you will never have to worry about spelling mistakes
even if you use word processors with no spelling checker. A word of
warning though, this program should only be used for small writing
chores and definitely not for novels or long documents. [LJD]
Sometimes writing with a full-featured word processor like MS Word
feels like too much work. Word is just too big and bloated for
everyday use, with too many distracting features that are rarely
RoughDraft v2.11, a simple freeware word processor with writers of
novels, short stories, articles, poetry, plays, and screenplays in
mind. This text editor can work with text files and the universal Rich
Text Format files (RTF). Being able to handle RTF files means that you
can do simple formatting functions with your text with available
fonts, colors, and indentations, just like Windows Wordpad.
But unlike Wordpad, you can download a fast spelling checker, Word
Web, that can have an extended functionality with a thesaurus.
RoughDraft also enhances productivity by using Multiple Document
Interface (MDI). This means that you can open about a hundred tabs in
the same window. RoughDraft can also import files in Word 6.0, Word
97, and HTML formats. This word processor also has a built-in side
panel for a directory tree, find panel, and small utility called pad.
This small note pad can be used for reminders or maybe a plot for your
If you need a replacement for Word, look somewhere else, as RoughDraft
does not claim to be a Word replacement. But if you are a writer on a
budget who wants a no-nonsense application, check out RoughDraft.
Processors and Suites
First, a little terminology. A word processor is a
program that lets you type documents. Think typewriter and you've
mostly got it. But really think of a typewriter on steroids - a spell
checker, a drawing program, colour, etc.
A Suite is a collection of programs - a
word processor, a spreadsheet (a processor for numbers), possibly a
presentation program (so you can display slides at your next speech)
and possibly a graphics program.
Everyone needs a word processor - but does everyone
need Microsoft Word? If you have to actually BUY MS Word then you will
soon find out that it is terribly expensive. If all you do is type up
minutes for your local group and type letters and other fairly typical
office type documents then you really don't NEED Word. What you need
is a good word processor that will create Word compatible documents
(so you can email them to whomever and they can read those documents).
There are two or three really good Word compatible
word processors available for free or nearly so...
I've tried them out and they are really excellent.
602 Suite. At about a 25Mb download - think an hour and a half on
a dial-up connection you get a nice word processor and spreadsheet and
a so-so graphics program. Your cost? Your email address to register
Office. This one's about 65Mb to download - think about 6 hours on
a dial-up connection (or make friends with someone who has a high
speed connection!). You can also buy a
CD-ROM from one of their distributors for about $10. You get a
word processor (Word compatible), a spreadsheet, a multimedia
presention authoring program, a drawing program and a database (filing
system). All for free - if you ignore the download time and cost.
If you need a word processor but not all the other
stuff, then try
Atlantis Nova - it's another freebie. It will create Word
compatible files and is a good, basic word processor. And you can get
a FRENCH version!
If you buy the full version, there are add-in spell checkers for an
unbelievable number of languages and professional specialties.
available. See Atlantis'
if you don't need anything at all powerful but would like a spell
checker, then take a look at CetusSoft's
This is WordPad - just like the one that Microsoft gives you with
Windows but there is a built-in spell checker. It's an American
dictionary but you can teach it British spellings easily.
WordPad and CWordpad are terrific beginner's word processors for
learning adults and children.