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Making PowerPoint Presentations Portable. When you have to take a PowerPoint presentation to another computer, there is always the worry that the next computer may not have PowerPoint installed. But, Microsoft includes a PowerPoint Viewer that can be used to display your presentation on a computer that doesnít have the application installed.
You use the Pack and Go feature of PowerPoint to pack up your presentation and the viewer. This feature is also useful in compressing a presentation so it will fit on your storage media.
In any case, you pack up your presentation by:
1. Open your PowerPoint presentation.
2. From the File menu, click Pack and Go.
3. Click Next.
4. Verify that Active Presentation is selected. Click Next.
5. Choose where to presentation should be copied to, such as your floppy drive. Click Next.
6. Choose whether to include linked files and embedded fonts. Keep in mind that if you select these options, the size of the presentation will increase. Click Next.
7. If you are taking the presentation to a computer that doesn't have PowerPoint installed, select Viewer for Microsoft Windows. Click Next.
8. Click Finish.
Your presentation is now packed and ready to go.

Copying From Excel Into Word. There are several different ways that you can copy data from Excel into Word. The method you choose will depend on the functionality you want to retain once the data has been imported. For example, if you do a simple copy and paste, you can edit the imported Excel data as any other Word table. However, if you want to be able to edit that data within Excel and have those changes updated automatically in Word, you can do so by creating a dynamic link.

1. Open your Word document.
2. Open your Excel spreadsheet.
3. With Excel, select the cells you want to copy into Word.
4. From the Edit menu, click Copy.
5. Switch back to your Word document.
6. Place the insertion point where you want the data placed.
7. From the Edit menu, click Paste Special.
8. Select Microsoft Excel Worksheet Object.
9. Select the Paste Link radio button.
10. Click OK.

If you are using a newer version of Excel, you can assign colours to the sheet tabs in your spreadsheet. This is useful in grouping sheets that are similar in function. For example, you may choose to have certain tab sheets that are related displayed in blue.
First select your tab sheet by clicking on it to select a single tab. To Select a range, click on the first and Shift-Click on the other end of the range. To select non-adjacent tabs, hold the CTRL key down and click on each tab desired.  Or, select all tabs by right clicking an individual tab and clicking the Select All Tabs option.
Once you have the necessary tabs selected, you can assign a specific color. To do so, click Format, point to Sheet, and click Tab Color. Select the color you want to assign to the tab or tabs and click OK. 

WordToys.
Toys for MS Word. The program puts colorful icons around Word for easy identification and accessing. It enhances some of the existing Word features and you know which ones because the icons have been replaced with a colorful one. For example, clicking the numbering and bullets icons pops a fly-out menu open and you select from there. No more burrowing through menus. Symbols and special characters each have their own icon - click and the common symbols appear - you can configure it as you like. Configuring the special characters for foreign language use is easy. The icons are colour coded for easy recognition - blue for filing, red for formatting, orange for language, green for environment. The personal edition is free and free of adware. Works with Word XP and 2003 and 2000 edition. Download here.


Turning Off Hyperlinks in Word.
Microsoft Word is designed to make it very simple for us to create a Word document. It even corrects spelling and grammatical errors as you type. If you have ever typed in a URL or someoneís e-mail address, you have more than likely seen Word take over and turn it into a hot hyperlink. If you do not like this feature, you can easily turn it off.
In Office XP or Office 2003, click Tools menu - AutoCorrect Options. Select the AutoFormat As You Type tab. Clear the check beside the Internet and network paths as hyperlinks option. Click OK.

Tiny Spell.
Reality is that people will usually judge you as uneducated when they often see spelling mistakes in your writing. Spelling checkers are now a must.
Spelling checkers are usually included with top word processors like Microsoft Word, but you donít want to open Word just to type a small memo or simple notes. Sometimes Notepad or WordPad are enough.
For a simple spellchecker, download a small utility called tinySpell v1.3 and start up Notepad or WordPad. tinySpell is compatible with all Windows versions, is freeware, and uses almost no system resources.
All you need to do is start tinySpell and type your notes or memos from any word processor. If you make a spelling error, the program will beep to alert you of the mistake. Just click on the application on the system tray and it will give you word recommendations for automatic spell change.

This app works not only on Notepad or Wordpad but on every word processor in the Windows environment; it even works when typing from Internet Explorer, Opera, or Firefox.

With tinySpell you will never have to worry about spelling mistakes even if you use word processors with no spelling checker. A word of warning though, this program should only be used for small writing chores and definitely not for novels or long documents. [LJD]

Rough Draft.
Sometimes writing with a full-featured word processor like MS Word feels like too much work. Word is just too big and bloated for everyday use, with too many distracting features that  are rarely used. So...try RoughDraft v2.11, a simple freeware word processor with writers of novels, short stories, articles, poetry, plays, and screenplays in mind. This text editor can work with text files and the universal Rich Text Format files (RTF). Being able to handle RTF files means that you can do simple formatting functions with your text with available fonts, colors, and indentations, just like Windows Wordpad.

But unlike Wordpad, you can download a fast spelling checker, Word Web,  that can have an extended functionality with a thesaurus.

RoughDraft also enhances productivity by using Multiple Document Interface (MDI). This means that you can open about a hundred tabs in the same window. RoughDraft can also import files in Word 6.0, Word 97, and HTML formats. This word processor also has a built-in side panel for a directory tree, find panel, and small utility called pad. This small note pad can be used for reminders or maybe a plot for your story.

If you need a replacement for Word, look somewhere else, as RoughDraft does not claim to be a Word replacement. But if you are a writer on a budget who wants a no-nonsense application, check out RoughDraft.

Word Processors and Suites
First, a little terminology. A word processor is a program that lets you type documents. Think typewriter and you've mostly got it. But really think of a typewriter on steroids - a spell checker, a drawing program, colour, etc.

A Suite is a collection of programs - a word processor, a spreadsheet (a processor for numbers), possibly a presentation program (so you can display slides at your next speech) and possibly a graphics program.

Everyone needs a word processor - but does everyone need Microsoft Word? If you have to actually BUY MS Word then you will soon find out that it is terribly expensive. If all you do is type up minutes for your local group and type letters and other fairly typical office type documents then you really don't NEED Word. What you need is a good word processor that will create Word compatible documents (so you can email them to whomever and they can read those documents).

There are two or three really good Word compatible word processors available for free or nearly so...

I've tried them out and they are really excellent.

Software 602 Suite. At about a 25Mb download - think an hour and a half on a dial-up connection you get a nice word processor and spreadsheet and a so-so graphics program. Your cost? Your email address to register the program!

Open Office. This one's about 65Mb to download - think about 6 hours on a dial-up connection (or make friends with someone who has a high speed connection!). You can also buy a CD-ROM from one of their distributors for about $10. You get a word processor (Word compatible), a spreadsheet, a multimedia presention authoring program, a drawing program and a database (filing system). All for free - if you ignore the download time and cost.

If you need a word processor but not all the other stuff, then try Atlantis Nova - it's another freebie. It will create Word compatible files and is a good, basic word processor. And you can get a FRENCH version!
If you buy the full version, there are add-in spell checkers for an unbelievable number of languages and professional specialties. available. See Atlantis' home page.

Now if you don't need anything at all powerful but would like a spell checker, then take a look at CetusSoft's CWordPad. This is WordPad - just like the one that Microsoft gives you with Windows but there is a built-in spell checker. It's an American dictionary but you can teach it British spellings easily.
WordPad and CWordpad are terrific beginner's word processors for learning adults and children.